Expensify Pricing 2026: Collect vs Control Plans

Expensify plan breakdown

Expensify

Concur

Ramp

Expensify has two paid workspace plans. Collect costs $5 per unique member per month on a pay-per-use subscription and covers expense tracking, SmartScan receipt capture, basic approvals, and reimbursements. Control adds multi-level approval chains, accounting integrations (QuickBooks, NetSuite, Xero, Sage Intacct). Its standard price is $18 per member per month on an annual subscription, plus $36 per active member above your subscription size, or $36 per active member on pay-per-use [Expensify Help, Understand Expensify Pricing, checked 2026-09-26].

Two details change the bill. First, the $5 Collect rate applies only if your organization's first workspace was created on or after April 1, 2025; older accounts stay on legacy Collect pricing of $5 per included member on an annual plan and $10 per active member above it. Second, Collect bills unique members, so everyone added to the workspace counts, while Control bills active members (people who created, submitted, approved, reimbursed, or exported a report that month) beyond your annual size.

There is also a free Submit workspace for employees whose company has not adopted Expensify. It lets one person code expenses and send them to an approver, but it has no approvals, payments, company cards, or accounting integrations, so it is not a team plan.

On USD billing, an annual Control subscription sized at fifty members costs $900 monthly before overages and taxes at the standard $18 rate. With the full Expensify Card discount that drops to $450. Regional prices are fixed rather than converted, so a UK team sees £14 (£7 with the card) and a euro team €16 (€8), and taxes are added on top. Per-member billing adds up quickly at larger headcounts, which is one reason bigger companies compare Concur or Ramp.

The Expensify Card 50% discount

Control workspaces on an annual subscription can earn up to a 50% discount based on Expensify Card usage. Expensify calculates it from the share of approved USD expenses in the billing month that went through the card, and the discount rises in proportion up to the 50% cap. At full discount on USD billing, the $18 rate becomes $9 per member and the $36 overage rate becomes $18. The discount does not apply to Collect [Expensify Help, 2026-09-26].

The Expensify Card earns 1% cash back on US purchases, rising to 2% once a company spends $250,000 or more a month across cards [Expensify Help, Expensify Card Perks, 2026-09-26]. The tier depends on qualifying spend, not company headcount; UK/EU cards do not currently offer cashback. Verify refunds, settlement and contractual eligibility before including rewards in a comparison.

The discount is worth chasing only if most of your team's spend can legitimately move to this card. If staff mostly pay with personal cards and file reimbursements, you will sit near the $18 rate. Set that against your current Ramp or Divvy quote before assuming Expensify is the cheaper option.

Expensify vs per-ticket pricing models

Expensify charges per user, not per expense report submitted. This matters for companies with high-volume submitters. A sales rep submitting 30 expense reports per month still costs the same as an engineer submitting two.

Concur’s per-report starting prices and Expensify’s member-based charges count different activity. Model the actual reports, subscribed seats, overages and contracted minimums. Frequent submissions alone do not guarantee that either product costs less.

Concur currently publishes US Expense starting prices of $7 Base or $11 Plus per report, with unlimited users and a monthly commitment. Premium and other modules are quoted. Compare actual report volume, subscribed members and extras; our SAP Concur pricing page explains the relevant units and conditions.

For the full feature breakdown beyond pricing, see our Expensify review.

Frequently asked questions

How much does Expensify's Collect plan cost? For an organization that first opened a workspace from 1 April 2025 onward, the pay-per-use Collect charge is $5 monthly for each unique member. Earlier workspaces remain subject to the legacy schedule, including a $10 active-member pay-per-use rate and distinct committed-seat rules [Official Expensify pricing help, October 12, 2026].

How is Control priced, and does the company card change it? With an annual commitment, Control starts at $18 a month for each seat you commit to, and each active member past that headcount is billed $36. Skip the commitment and every active member costs $36. Routing enough qualifying US-dollar spend through Expensify's company card can halve both prices, to $9 and $18 [Expensify help center pricing page, retrieved 26 Sep 2026].

What counts as an "active" user on Control? Control Annual charges for the entire committed subscription size even when those people are inactive. Activity determines additional members above that commitment and the pay-per-use bill. The official billing definitions cover report actions including creation, submission and approval; inactive committed seats still count toward the bill.

Did Expensify simplify its pricing recently? Partly. Newer accounts get the flat $5 Collect plan, while organizations that started earlier keep a legacy rate, so two companies on the same plan name can pay different amounts [Expensify help center, retrieved 26 Sep 2026].

Has Expensify had public controversies unrelated to pricing? Yes. In 2020 Expensify's CEO sent an unsolicited mass email urging customers to vote for a specific presidential candidate, which drew public backlash and was later cited in a shareholder lawsuit that Expensify won [Law360 and Fast Company coverage of the case]. If SAP Concur is the incumbent you're pricing against, the Concur price breakdown covers what it actually costs once setup fees are included.

Is Expensify hard to use? Opinions differ, and we have not measured usability ourselves. The full product review covers the G2 ratings and the setup complaints reviewers raise most often.

Is Expensify or QuickBooks better? They are not really substitutes. Expensify handles expense reports, receipt capture, and reimbursement; QuickBooks is the accounting system that records those transactions afterward. Most Expensify customers also run QuickBooks and sync the two, coding approved expenses into QuickBooks's ledger rather than choosing one tool over the other.

For that exact comparison, see our Ramp corporate card review guide.

Related reading on this: Receipt template.