Expensify Pricing 2026: Collect vs Control Plans

Expensify plan breakdown

Expensify

Concur

Ramp

Expensify has two main paid plans. Collect costs $5 per user per month and covers expense tracking, SmartScan receipt capture, basic approval workflows, and reimbursements via ACH. Control costs $9 per user per month and adds multi-level approval chains, accounting integrations (QuickBooks, NetSuite, Xero, Sage Intacct), and custom expense categories.

There is also a free individual plan for sole proprietors, but it has low monthly scan limits. The free tier is not practical for a team.

Expensify charges per user, not per expense report. A company with 50 employees on Control pays $450 per month ($9 × 50). That adds up faster than it sounds at larger headcounts, which is why some large companies switch to Concur or Ramp.

The Expensify Card 50% discount

If employees use the Expensify Card for at least 50% of company spending, Expensify cuts your monthly bill in half. That brings Control down to $4.50 per user per month, which is very competitive.

The Expensify Card is a corporate debit card with 2% cash back on all purchases (paid in Expensify points, redeemable for statement credits or travel). The card works on a spend limit set by the admin, pulled from a connected business bank account.

The discount is worth pursuing if most of your company's spend goes through the card. The math is straightforward: get the discount and you pay less than Ramp Plus while keeping reimbursement workflows that Ramp handles less elegantly.

Expensify vs per-ticket pricing models

Expensify charges per user, not per expense report submitted. This matters for companies with high-volume submitters. A sales rep submitting 30 expense reports per month still costs the same as an engineer submitting two.

Some older platforms and some third-party expense tools charge per report or per receipt. If you have a small team that submits a lot of reports, per-user pricing like Expensify is a better deal. If you have a large headcount where only a subset submits expenses, per-user pricing feels expensive.

Concur has a similar per-user model but costs significantly more and is harder to administer. Expensify is the friendlier, cheaper alternative for mid-market companies that do not need Concur's compliance depth.

For the full feature breakdown beyond pricing, see our Expensify review.

Frequently asked questions

How much does Expensify's Collect plan cost? Collect is a flat $5 per member per month, and you are billed for every user added to the workspace whether or not they submit an expense that month, unlike Control's active-user model [Expensify blog, 2026].

How is Control priced, and does the Expensify Card matter? Control starts at $9 per active member per month, but that rate requires an annual commitment and use of the Expensify Card. Without the card, annual pricing rises to $18 per member per month, and pay-per-use pricing runs $36 per member per month [Expensify pricing docs, 2026].

What counts as an "active" user on Control? You are only billed for users who create, submit, approve, reimburse, or export a report in a given billing period, which can make Control cheaper than Collect for teams with many infrequent submitters [Expensify pricing, 2026].

Did Expensify simplify its pricing recently? Yes, in April 2025 Expensify moved to the flat $5/member/month Collect plan, replacing what had become a confusing set of discounts and multi-year commitment tiers that reviewers criticized as hard to predict [Expensify blog, 2026].

Has Expensify had public controversies unrelated to pricing? Yes. In 2020 Expensify's CEO sent an unsolicited mass email urging customers to vote for a specific presidential candidate, which triggered public backlash, a wave of account cancellations, and an investor lawsuit Expensify ultimately won [reporting on the case outcome, 2026]. If SAP Concur is the incumbent you're pricing against, our SAP Concur pricing breakdown covers what it actually costs once setup fees are included.